Timetabling and facilities management for universities and colleges

Sofdemia brings the teaching timetable, venue bookings, maintenance work orders and the campus space register into one web application, so timetable and facilities teams work from the same, up-to-date information.

Everything campus operations needs in one place

Each part of Sofdemia shares the same buildings, rooms and people, so a change in one place shows up everywhere it matters.

Timetable builder

Build the semester timetable on a drag-and-drop grid and publish it when it is ready.

Checks every change for clashes between venues, lecturers and student groups, and for venue capacity.
Suggests free slots and venues, and can place unscheduled sessions for you.
Pin a session to a time or venue, with a reason and an expiry date for every override.
Plan the exam period, split large cohorts into sections, and keep each published version.

Venue bookings

Staff book lecture rooms and venues themselves, and the right people approve the requests.

Bookings are checked against the published timetable and other bookings before they are confirmed.
An approvals queue for timetable and facilities staff.
When the timetable moves, affected bookings are listed with alternative offers to accept.
Calendar feeds (iCalendar) per student group, lecturer or venue.

Work orders and maintenance

Report a fault in a few clicks and follow it through to completion.

A work-order board with assignment, priorities and response and resolution targets.
Overdue work is escalated automatically.
Planned preventive maintenance schedules for buildings and equipment.
A venue under repair is blocked in the timetable and in bookings.

Spaces and assets

One register of campuses, buildings, rooms and the equipment in them.

Room capacity, type and facilities, used by the timetable and bookings.
An asset register organised by room, with condition, criticality and the last inspection date.

Reports and dashboard

See how teaching space is used and how the facilities team is performing.

Space utilisation by campus, building and room: how often rooms are used and how full they are.
Maintenance service levels and planned-maintenance completion.
An operations dashboard with today’s bookings, open work orders and timetable clashes.

Disruption planning

Plan around power cuts, water outages and other campus disruptions.

Log a disruption for a building or campus and see which classes and bookings it affects.
Move sessions to an unaffected venue, change the time, switch to online teaching or cancel with a make-up.

Access, privacy and audit

Each person sees and changes only what their role allows.

Roles for administrators, timetable officers, facilities managers, technicians, staff and auditors.
An audit log of changes, with integrity checks.
POPIA tools: data-subject requests, retention schedules and a breach register.
A documented REST API (OpenAPI) for connecting other campus systems.

How it works

Sofdemia runs in the browser. There is nothing to install.

Set up your estate. Record campuses, buildings, rooms and equipment once.
Plan and publish. Build the timetable, resolve clashes and publish it to staff and students.
Run the campus day to day. Take venue bookings, handle maintenance and respond to disruptions.
Measure and improve. Use utilisation and service reports to plan the next term.